Start with the property basics
Share the property type, location, main exterior zones, and the service you think you need. A commercial estimate for recurring maintenance needs different context than a one-time cleanup or seasonal reset.
- Property type, address or area, and main contact details
- Service need such as mowing, cleanup, beds, snow planning, or full maintenance
- Whether the request is one-time, seasonal, recurring, or urgent
Take photos that show the real scope
Photos should show the whole site and the details that change the work. Include wide views, closeups, entrances, turf, beds, edges, access points, problem areas, and any seasonal damage or debris.
- Wide views from each side of the property or main service area
- Closeups of turf, beds, weeds, debris, damage, entrances, and parking edges
- Access photos for gates, parking, loading zones, snow storage, or tight areas
Explain timing, access, and site rules
Crews need to understand when the work can happen and what restrictions apply. Business hours, tenant traffic, gates, parked vehicles, loading areas, approval steps, and seasonal deadlines can all affect scheduling.
- Preferred timing, deadline, frequency, and seasonal urgency
- Business hours, tenant concerns, noise limits, parking, and access rules
- Gate codes, locked areas, site contacts, and areas to avoid
What changes the next step
The right next step depends on how much can be understood from the request. Photos, site notes, access details, service frequency, and the current condition of the property decide whether a quote can be prepared quickly or needs a walkthrough first.
Use that pass to connect the visible condition to timing, access, service frequency, and the kind of exterior maintenance LawnSharks should price.
Point out problem areas directly
If something bothers tenants, customers, or staff, call it out. Overgrowth, weeds, drainage, gravel, salt damage, rough edges, messy entrances, or recurring cleanup problems should be described clearly.
- Tenant complaints, recurring messes, poor curb appeal, or safety concerns
- Drainage, gravel, salt, weeds, patchy turf, or overgrown areas
- Photos marked by priority so the estimate focuses on the right zones
Send wide shots for layout and close photos for the detail areas mentioned in the guide.
Add timing, access, tenant, parking, gate, and seasonal constraints so the estimate reflects the real site.
